ARTICLE 23
Travel
SECTION 1. Employees required to travel will follow all applicable rules and procedures established by statute, regulations and agency directives. To the extent possible, Management should schedule travel during official work hours. Management may, however, require an employee to travel on personal time, weekends, or a holiday.
SECTION 2. It is the responsibility of each employee to minimize the cost to the government of official travel. Out-of-town meetings and conferences will be scheduled, whenever possible, so as to permit the employee to depart his or her residence no more than two hours prior to the time they regularly depart for work and to return home no later than two hours after they regularly return from work. If that cannot be accomplished, it is permissible to depart a day earlier or return a day later than the meeting or conference. It is the responsibility of the employee to schedule travel so as to minimize unproductive time and the need for overnight accommodations.
SECTION 3. Time spent in a travel status during regularly scheduled work hours is considered compensable time. Time spent in travel status outside of regularly scheduled work hours is not considered compensable time, unless otherwise authorized by law. Supervisors have discretion to authorize administrative leave on the day following travel, if an employee took an overnight flight that saved travel funds by avoiding the cost of a hotel room.
SECTION 4. All employees shall enroll in all appropriate airline frequent flyer programs. All employees shall keep a log of mileage earned from official travel and inform their supervisor whenever they become qualified for a free ticket. The supervisor may require the employee to transfer a free ticket to another employee or co-worker if the airline program so allows.
SECTION 5. Rental cars shall be obtained only for official use in situations where public transportation is inadequate or when the overall cost of travel would be reduced by using a rental car. Employees attending the same meeting will share rental cars whenever practicable. Except in an emergency, persons who are not agency employees shall not be permitted to drive rental cars obtained for official use.
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